BLOG VIEW  |  HEADLINE VIEW
SUBMIT NEWS  |  RSS FEED  |  SEARCH

Anyone that knows me more than casually knows e-mail is one of my biggest demons. I fight it every day and it's back again tomorrow for more. I hate it, yet can't seem to get away from it. In the past few weeks I've spent a good deal of time talking to folks about my serious plan to declare e-mail bankruptcy and try to move as much daily communication as I can to phone and IM. At Sunday night's Ignite session at the Web 2.0 Expo I saw a talk by Tim Ferriss that I think is going to change my life. Tim is a bit of a life hacker and has figured out a lot of things we all dream of, most notably how to outsource your life - meaning if you are being paid $25 an hour to do a job, finding someone else who will do the same thing for $5 an hour and making $20 an hour doing nothing. It's a great idea and just takes some figuring out to pull off, but it's not as crazy as it might sound. He talked a little about that but the thing that really grabbed my attention was when he talked about how to get by checking e-mail only once a week. Or maybe once or twice a day, but far less than every few minutes like most people do.

So my problem with e-mail is that I get a new message, and before I'm done responding to it, I've got another new message needing a reply. I get to that one just in time for another to show up demanding my attention. This cycle repeats itself all day long, and often all night, which seriously impacts what I can get done far too often. Tim's proposal, which is painfully simple, is the best idea I've heard on this subject yet. He suggests setting up an autoresponder to your e-mail that sends back a message something like this:

"Thank you for your email! Due to my current workload I am only checking email at 11am and 4pm. I will try and respond to email in a timely manner. If you need anything immediately please call me..."



And then, and this is the real trick, actually stick to that schedule. Of course it can be whatever works best for you. You can say you are only checking e-mail once a day, mostly in the evenings. You can say you check and respond to all e-mail on Fridays only. Or you can be even more vague and say something like "on average I only check my e-mail once a week." You can also change the request from phone to IM to SMS or whatever you prefer. The talk lasted 5 minutes and I swear 4 of those I was in shock trying to process the brilliance that had just been shown to me. Implementing this kind of system just skyrocketed to the top of my todo list (just under writing this post, of course - I'll keep you posted). Luckily a fellow named Colin filmed the whole thing and just posted it online. Trust me, take the 5 minutes and go watch the video of Tim's talk now.

If you want more, here are other clips from the Ignite session as well as this podcast of Tim's much longer talk from earlier this year at SXSW. If you are in the San Francisco area and are not attending the conference (which costs around $1500 a ticket) you might want to check out the web2open schedule, as several of the sessions (like Ignite) are free and open to the public. More soon.

 
Cherry

Cherry

SUICIDEGIRL

British Columbia, Canada

APR 16, 2007 06:48 AM

This article speaks volumes to me. I HATE my email and am constantly behind. Anyone (including clients, models and friends and family) that has ever tried to contact me knows I am impossible to get hold of. It doesn't help that I hate talking on the phone. These sound like some great solutions. Problem is I can't keep to schedules very well either, especially when it comes to email. If I could pay someone and concurrently trust them enough to run my email for me I would.

Having said all this, it's probably time I took this devil by the horns and got my life in order. Thanks for the links!

Cigarette

Cigarette

Cleveland, OH
April 2004

APR 16, 2007 06:50 AM

seanbonner said:
every few minutes like most people do.



I think yr sample is a bit skewed. I get maybe an e-mail or two a day I actually have to read.

Mark_plus_Beer

Mark_plus_Beer

United Kingdom
August 2005

APR 16, 2007 06:51 AM

I get soo much email at work and its in our contracts we must respond to them within a set time , but there have been many days when i just close it down or don't even bother to look at them as im too busy.

MistressMissy

MistressMissy

Grand Rapids, MI
March 2003

APR 16, 2007 06:57 AM

Cigarette said:

seanbonner said:
every few minutes like most people do.



I think yr sample is a bit skewed. I get maybe an e-mail or two a day I actually have to read.



I'm with you. Almost all my email is crap. You have a SG message. Someone posted in your myspace. Here's what soups Zoup! has today. Here's a coupon for Dave & Busters.
I really don't get anything I HAVE to read, let alone that needs replying to.

MetaTag

MetaTag

United Kingdom
September 2002

APR 16, 2007 07:34 AM

At work, my mean time between interruptions is about 5 minutes. The most invasive of which are telephone calls and people walking up to my desk.

Email is the least bother to me, because I can choose to ignore it and deal with it at a time of my choice.

My pet hate is when people send me "thank you" emails for trivial things. If I do something really spectacular, thank you mails are welcome and much appreciated, otherwise the best thank you you can give me is not to interrupt me.

apesamongus

apesamongus

Atlanta, GA
July 2002

APR 16, 2007 08:31 AM

Cigarette said:

seanbonner said:
every few minutes like most people do.



I think yr sample is a bit skewed. I get maybe an e-mail or two a day I actually have to read.


Yea. For me checking my email only once every few days involves simply checking my email every few days. No special process is involved.

lil_tuffy

lil_tuffy

MODERATOR

San Francisco, CA

APR 16, 2007 08:54 AM

MistressMissy said:

Cigarette said:

seanbonner said:
every few minutes like most people do.



I think yr sample is a bit skewed. I get maybe an e-mail or two a day I actually have to read.



I'm with you. Almost all my email is crap. You have a SG message. Someone posted in your myspace. Here's what soups Zoup! has today. Here's a coupon for Dave & Busters.
I really don't get anything I HAVE to read, let alone that needs replying to.



Step one is turning off those notifiers... especaially for myspace and sg. I don't need email telling me I have email.

That helps get rid of a lot of clutter.

Untimely

Untimely

USA
January 2007

APR 16, 2007 09:09 AM

Obviously there's a divide between people who have an email leash and people who don't.

I'm a software developer (and responsible for having written parts of email systems, incidentally -- whoops*), but I know I'll never get any actual work done if I'm accessible all the time. I've got a fantastic reputation for never answering my phone. People just have to deal with it. It's great. I check my email when I get a roundtoit.
My boss is down the hall, and if he needs me, he can find me. But otherwise, I'm offline. No email, no chat, no phone - nothing.

In all things corresponding to correspondence, I think the general principle is this:
If you let yourself be on call 24/7, people will expect you to answer them 24/7.

(* - people always request email notifications, but then complain about them. Silly people.)

Morgan

Morgan

SUICIDEGIRL

Morocco

APR 16, 2007 09:15 AM

I actually don't check my email that often, which I'm sure will be different when I am sending out resumes and when I have a job.

For now, I rarely check my gmail unless the gmail notifier tells me I've got a message I actually want to read. So, maybe twice a day at most, usually less. And I check my school mail once a day, unless I'm expecting a package (they send notification via email).

davisdallas

davisdallas

Allston, MA
June 2004

APR 16, 2007 09:54 AM

At my job, I literally receive hundreds of emails a day (plus phone calls, task force work, etc) so I know exaclt what you mean. I used to struggle with it much more than I do now. My work sent me to a FranklinCovey seminar about focusing and prioritizing your tasks in both your personal and professional life so that you can acheive the most possible things on any given day.

I know it sounds silly but by getting the most important, and often biggest things on your plate done each day before you even trun on your email, you'll get so much more done. As I hear day in, day out from my boss, it's about working SMARTER, not harder.

Ugh - I think I'm really corporate now. When did that happen?

Haba

Haba

Blackwood, NJ
January 2007

APR 16, 2007 10:29 AM

I wish people sent me stuff through email, I hate talking on the phone and txting is retarded. People always send me shit over myspace or whatever, now that's annoying to check.

geasavenger

geasavenger

Milwaukee, WI
May 2005

APR 16, 2007 12:37 PM

lil_tuffy said:

Step one is turning off those notifiers... especaially for myspace and sg. I don't need email telling me I have email.

That helps get rid of a lot of clutter.



+1

malkav11

malkav11

Saint Paul, MN
July 2003

APR 16, 2007 12:42 PM

I just leave my e-mail client open 24/7. It auto-checks every couple of minutes. If I get new mail, it plays a little sound and modifies its Dock icon (unless the new e-mail goes into a folder or is spam). At which point I may or may not bother seeing what it is depending on what I'm doing myself.

But then I get maybe 4 or 5 e-mails a day (not counting spam), most of which warrant little more than opening briefly. Stuff like Netflix or Gamefly letting me know they've received or shipped something, e-mail notification from various stages of online orders, and a handful of newsletters and the like.

Animality

Animality

France
February 2007

APR 16, 2007 12:54 PM

It's true, clicking on "refresh" every minute is just...gosh, can't find the word...

Hum..anoying? no.
But it makes me angry to have such dependencies on my email.

PreviousNext

Democrats: Worst Party Ever

Comments 155 Comments - Last Comment 2 days ago

Asshole Fuckface Roundup #53

Comments 131 Comments - Last Comment 49 seconds ago

Here Come The Oiltards

Comments 78 Comments - Last Comment 5 days ago

Economic Apocalypse! Lube Up!

Comments 51 Comments - Last Comment 15 minutes ago

Asshole Fuckface Roundup #53

Last Comment 5 MIN

Oooooooo someone's playing with a wicked small caliber! More ...

Economic Apocalypse! Lube Up!

Last Comment 15 MIN by Forsta

Economic Apocalypse! Lube Up!

Last Comment 15 MIN

Definitely agreed. A significant portion of this entire thread, and FTR's article, is well-constructed... More ...

Idiot Spots Man in Ninja Costume, Panics

Last Comment 17 MIN

<irony> All they were doing was protecting the young ones from a very real threat. </irony>... More ...

Some Evangelicals Finally Catch On

Last Comment 3 HR

Yeah, but he rather stepped in it when he went looking for endorcements. More ...

Will the Pope Touch You Downunder?

Last Comment 18 HR

I've marked those 6 days on my calendar because I'm staying in and not leaving the house. It will be worse... More ...

SuicideGirls Interview: David Lynch
SuicideGirls Interview: Nikki Sixx
SuicideGirls Interview: Frank Portman