Escaping from e-mail
MONDAY APRIL 16 2007 6:00 AM
Submitted by seanbonner. Edited By seanbonner.
TAGS: web2expo, web2open, timferriss, email, productivity, gtd, ignite, sf, sanfrancisco
Anyone that knows me more than casually knows e-mail is one of my biggest demons. I fight it every day and it's back again tomorrow for more. I hate it, yet can't seem to get away from it. In the past few weeks I've spent a good deal of time talking to folks about my serious plan to declare e-mail bankruptcy and try to move as much daily communication as I can to phone and IM. At Sunday night's Ignite session at the Web 2.0 Expo I saw a talk by Tim Ferriss that I think is going to change my life. Tim is a bit of a life hacker and has figured out a lot of things we all dream of, most notably how to outsource your life - meaning if you are being paid $25 an hour to do a job, finding someone else who will do the same thing for $5 an hour and making $20 an hour doing nothing. It's a great idea and just takes some figuring out to pull off, but it's not as crazy as it might sound. He talked a little about that but the thing that really grabbed my attention was when he talked about how to get by checking e-mail only once a week. Or maybe once or twice a day, but far less than every few minutes like most people do.
So my problem with e-mail is that I get a new message, and before I'm done responding to it, I've got another new message needing a reply. I get to that one just in time for another to show up demanding my attention. This cycle repeats itself all day long, and often all night, which seriously impacts what I can get done far too often. Tim's proposal, which is painfully simple, is the best idea I've heard on this subject yet. He suggests setting up an autoresponder to your e-mail that sends back a message something like this:
"Thank you for your email! Due to my current workload I am only checking email at 11am and 4pm. I will try and respond to email in a timely manner. If you need anything immediately please call me..."
And then, and this is the real trick, actually stick to that schedule. Of course it can be whatever works best for you. You can say you are only checking e-mail once a day, mostly in the evenings. You can say you check and respond to all e-mail on Fridays only. Or you can be even more vague and say something like "on average I only check my e-mail once a week." You can also change the request from phone to IM to SMS or whatever you prefer. The talk lasted 5 minutes and I swear 4 of those I was in shock trying to process the brilliance that had just been shown to me. Implementing this kind of system just skyrocketed to the top of my todo list (just under writing this post, of course - I'll keep you posted). Luckily a fellow named Colin filmed the whole thing and just posted it online. Trust me, take the 5 minutes and go watch the video of Tim's talk now.
If you want more, here are other clips from the Ignite session as well as this podcast of Tim's much longer talk from earlier this year at SXSW. If you are in the San Francisco area and are not attending the conference (which costs around $1500 a ticket) you might want to check out the web2open schedule, as several of the sessions (like Ignite) are free and open to the public. More soon.

















Cherry
SUICIDEGIRL
British Columbia, Canada
APR 16, 2007 06:48 AM
Cigarette
Cleveland, OH
April 2004
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Mark_plus_Beer
United Kingdom
August 2005
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MistressMissy
Grand Rapids, MI
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MetaTag
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apesamongus
Atlanta, GA
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lil_tuffy
MODERATOR
San Francisco, CA
APR 16, 2007 08:54 AM
Untimely
USA
January 2007
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Morgan
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Morocco
APR 16, 2007 09:15 AM
davisdallas
Allston, MA
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Haba
Blackwood, NJ
January 2007
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Milwaukee, WI
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Saint Paul, MN
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Animality
France
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